Free worksheet · 2027 planning

What should AI cost your business in 2027?

You know AI belongs in next year’s budget. The hard part is the number. Our free worksheet builds a line-by-line 2027 AI budget in about five minutes, including the parts most plans miss: setup, training, and keeping your data safe. Then it shows what that spend could give back in time.

Build my 2027 AI budget

What you’ll walk away with

A budget you can actually defend.

The tool license is the cheap part. Setup, training, and rules about your data are what make AI work, and they are what most first-year budgets leave out.

  • 01

    Line items to copy

    Every cost laid out with how it’s figured, ready to paste into your 2027 budget.

  • 02

    The costs nobody mentions

    Assessment, AI use policy, training, and data protection, priced from typical market ranges.

  • 03

    Time back and payback

    Conservative hours saved, the dollar value of that time, and how many months until it pays for itself.

The worksheet

Your 2027 AI plan worksheet.

Fill in four steps. The numbers start as an example for a 15-person firm, so change any of them to match yours.

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01Your team

Count everyone who would use an AI tool at work, not just the people who already do.

people
seats
$/hr
02Your AI tools

Pick the main tool. Many businesses end up with a mix, so you can edit the price per seat.

$/mo
$/mo
03Doing it safely

These are estimates based on typical market ranges. The tool is the cheap part. Setup, training, and rules are what make it work.

$
$/user
$/mo
$/mo
04Time it gives back

Start conservative. In a March 2026 Census survey, 56% of workers who used AI said it saved them two hours a week or less.

weeks

Your 2027 line items

Line itemHow it’s figured2027 cost

Copy these lines into your 2027 budget. Year one includes the one-time setup, so years after that usually cost less.

Estimates only, not a quote. Tool prices are published list prices as of November 2026 and change often, so check your own quote: Claude Team and ChatGPT Business Standard seats are $20 per user per month on annual billing (Claude, OpenAI). The Copilot figure is an estimate, so confirm it with your Microsoft provider. Setup, training, monitoring, and support use typical market ranges. Time-saved guidance comes from the U.S. Census Bureau’s March 2026 Household Trends and Outlook Pulse Survey, and from Business.com’s survey of 1,009 small business workers, which found an average of 5.6 hours saved per week.

Your first safe step

Got a number? Here’s what’s next.

A budget is a plan on paper. These are the free ways to make it real, at your pace.